Training courses are available to book via the portal (login required).
The Training Bulletin has previously been issued and courses are available to book via the portal. If there is any specific training which you feel would be valuable, and we don’t currently offer it, please let us know and we will investigate.
Clerks – when booking training for your councillors, please ensure that their email address is correct. If not, they will not receive the booking confirmation or any joining instructions.
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Position |
Closing date |
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Clerk/RFO |
No closing date |
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Clerk/RFO |
No closing date |
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Clerk/RFO |
10th July |
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|
Clerk/RFO |
No closing date |
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Temporary Clerk |
No closing date |
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Clerk/RFO |
No closing date |
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Clerk/RFO |
12th May |
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RFO/Deputy Clerk |
29th May |
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Clerk/RFO |
26th May |
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Administration Assistant |
16th June |
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Handyperson |
5th June |
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|
Clerk/RFO |
No closing date |
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Deputy Clerk |
23rd June |
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|
Clerk/RFO |
Not specified |
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Clerk/RFO |
23rd June |
If we are advertising your vacancy in the eNews and on our website, please let us know when the vacancy has been filled, so that we can remove it. If your vacancy has not yet been filled and you are continuing to advertise, please let us know of any revised closing date. If you no longer specify a closing date, please let us know so that we can update the vacancy adverts.
If you need your vacancy advertising and do not have a pre-prepared advert to send us, please complete our Vacancy Template, which can be found in the Members Portal under Document Templates.
The NALC Recruitment Manual (developed as part of the Civility & Respect project) is now available via the portal. Go into Knowledgebase and click on the ‘Employment’ card and enter ‘recruitment’ in the search box.
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LALC Annual Shining Star Awards 2023 – Time is running out to get your nominations in
Do you know any councillors that have done extraordinary work in Council or in their community? Does your Council have young councillors (aged 18-30) that have stood out, doing outstanding work in the community? Or maybe your Clerk has gone the extra mile to support the Council, Councillors or the community.
Who do you want to nominate?
Categories for Nominations:
1. Council of the Year (small councils – up to 5000 electorate)
2. Council of the Year (larger councils – over 5000 electorate)
3. Councillor of the year
4. Young Councillor (aged 18-30)
5. Clerk of the Year
6. Special Recognition Award
Nomination forms have previously been issued to all Councils and should be returned to enquiries@lalc.co.uk by 30th June 2023.
Nominees will be invited to attend the evening Awards Ceremony following the LALC Summer Conference on 19th July, starting at 5:30pm.
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LALC Summer Conference 19th July – Now booking
Don’t miss this opportunity to network with fellow councils, get some new ideas and listen to informative speakers.
The LALC Summer Conference will be held on Wednesday 19th July at the Bentley Hotel, South Hykeham, featuring:
• Guest speaker - Clive Wilson from United Nations Association Greater Lincolnshire, promoting new thinking and actions by local councils to promote the attainment of the UN2030 goals
• Q&A Panel – Police & Crime Commissioner, Deputy Police & Crime Commissioner, John Turner (local Integrated Care Board). We also hope to have representatives from NALC and Lincolnshire County Council.
• Workshops:
o Amy Lennox – Grant Funding
o BHIB – Cyber Security
o Breakthrough Communications – TBC
• Presentation of Long Service Awards
• Trade stands including: National Allotment Society, Pear Technology, CCLA, Blachere Illuminations, Breakthrough Communications, Kompan, BHIB, Lincolnshire Council for Voluntary Youth Services, Clear Utility Solutions
The conference fee will be £25 plus VAT. Bookings should be made via the portal. This does not include the Evening Awards Dinner.
The LALC Shining Stars Awards will be presented at our Evening Awards Dinner starting at 5:30pm, following the conference. We will have guest speakers, presentation of the awards by our sponsors, and a celebration of 50 years of LALC. Booking details for the Awards will be issued as soon as they are confirmed.
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REMINDER – Nominations for LALC’s Management Committee
Nomination forms for the new LALC Management Committee were previously sent out to all councils. Nominations should be submitted to enquiries@lalc.co.uk no later than 15th June.
Nominations for the Management Committee membership will be considered at the LALC 50th AGM, taking place on Thursday 29th June at 7:00pm, via Zoom. The meeting link and agenda packs will be sent out next week.
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NALC Star Council awards – don’t forget to vote!
NALC has opened nominations for its Star Council Awards 2023 to celebrate the achievements of the local (parish and town) council sector.
The Star Council Awards are the only awards programme in England specifically designed to acknowledge the impact and contribution of local councils in their communities. The awards are open to all local councils, councillors, clerks, and county associations across England.
This year, there are five award categories for which entrants can apply:
• Council of the Year – Sponsored by Blachere Illumination
• Councillor of the Year – Sponsored by Breakthrough Communications
• Young Councillor of the Year – Sponsored by DCK Accounting Solutions
• County Association of the Year – Sponsored by CCLA
• Clerk of the Year – Sponsored by Cloudy IT
The award categories have been carefully selected to recognise excellence in different areas of local council operations and highlight the varied contributions made by councils.
Further details:
https://www.nalc.gov.uk/starcouncilawards?mc_cid=0a857b931f&mc_eid=55cf3210cb
The nomination period ends on 28 July 2023, and the winners will be announced at a ceremony in the House of Lords on 29 November 2023, where they will be presented with their awards.
BHIB Councils Insurance, Blachere Illumination, Breakthrough Communications, CCLA, Cloudy IT and DCK Accounting Solutions sponsor the awards.
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NALC: Planning call for evidence
As you may know, NALC has produced case study documents on Climate Change, Young People and Points of Light as a way of sharing good practice and raising awareness of the work local (parish and town) councils do.
We are now putting together a planning case study document. To help us do this, we would like to invite local councils with experience of planning, particularly in the following areas, to submit a short case study:
• Neighbourhood planning
• Spending of community benefit money (e.g. Section 106/CiL money)
• Delivering greener planning outcomes
• Influencing housing allocations
• Influencing where housing is built
• Creating effective planning committees
• Appropriation of land
• Appealing relevant planning decisions
Once complete, the case study publication will go on NALC’s new Planning webpage (currently under design).
Submissions should be made via:
The deadline is 23:45 on 27th June.
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Clear Energy Solutions – LALC Energy Partnership
Clear Utility Solutions have saved over half a million pounds of public money and prevented 690,000 kg of CO2e emissions across England with their council scheme since creation just over 3 years ago, the scheme has gone from strength to strength with Clear Utility Solutions with recent expansion of the scheme across the east of England.
The group purchasing power of the scheme now allows Clear Utility Solutions to be even more competitive with suppliers regularly competing to win Parish and Town Council energy contracts – driving prices down.
Chris Draper – Director at Clear Utility Solutions said “I am extremely proud of what we have achieved so far, with the continued support of the association partnerships the sky is the limit on what we can achieve, i would like to say a big thank you to all clerks and councillors who have come to us so far and as always, whatever the question or query we are here if you need us”
https://www.clearutilitysolutions.com/lalc-partnership
Video: https://tinyurl.com/yc6vx7az
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Display Energy Certificates (DEC) and advisory reports for public buildings
Display energy certificates (DECs) were introduced to raise public awareness of energy use and to inform visitors to public buildings about the energy use of a building. DECs provide an energy rating of the building from A to G, where A is very efficient, and G is the least efficient and are based on the actual amount of metered energy used by the building over the last 12 months within the validity period of the DEC.
DECs promote the improvement of the energy performance of buildings and form part of the implementation in England and Wales of the European Directives 2002/91/EC and 2010/31/EU on the energy performance of buildings.
If you manage, own or occupy public buildings that have a total useful floor area larger than 250m2 and are frequently visited by members of the public, you need to understand what your responsibilities are and when display energy certificates (DEC) and advisory reports are required.
For further information:
Penalties for not having a DEC
A local authority can issue a penalty charge notice of £500 for failing to display a DEC at all times in a prominent place clearly visible to the public, and £1,000 for failing to possess or have in their control a valid advisory report. In addition to these penalties, it will still be necessary to commission the documents, otherwise further offences will be committed.
Frequently asked questions
Q. I am a public authority and let a building I own to a private company to undertake business that is not a public service. Is a DEC required?
A. No. The requirement is on the occupier to provide a DEC and as the occupier is a private company there is no requirement to display a DEC for the building.
Q. I need to display a DEC – do I also need an EPC for my building?
A. You will only need to have an EPC if you construct (including certain modifications), sell or let your building. If you do have an EPC for your building, the rating must be displayed on your DEC.
Q. Do I have to act on the recommendations in the advisory report?
A. You are under no obligation to act on the recommendations for energy improvements to the building. However, taking action on the recommendations is likely to improve the energy efficiency of your building, reduce your fuel bills, cut its carbon emissions and could improve public perception of your building.
Q. Where can I find an energy assessor?
A. The accreditation schemes will maintain a list of their members and should be able to provide contact details of assessors local to your area. An energy assessor should always be able to provide details of the accreditation scheme (see the list in Annex B) of which they are a member and their membership number.
Q. What software can be used to produce DECs?
A. Only software approved by the Department for Communities and Local Government can be used to produce DECs.
Saving energy in your building
You can save up to 20 per cent on your energy bills by managing energy successfully (source: Carbon Trust). The simple steps recommended by the Carbon Trust include:
Heating
• are thermostats working and set at the lowest comfortable temperature?
• are there any cold draughts from windows or doors?
• are windows and doors open when heating or air conditioning is on?
Lighting
• are you still using traditional tungsten light bulbs?
• are lamps, fittings and roof lights clean?
• are lights switched off if there’s sufficient daylight or rooms are not in use?
• do you have any old large diameter fluorescent tube lights?
In the office
• are computers left on overnight?
• are monitors switched off when not in use, such as during lunch breaks?
In the factory
• are pumps, fans or compressed air switched off when the equipment they serve is not in use?
• can you hear compressed air leaks?
Metering and monitoring are at the heart of energy management. Gain actual figures from meters, rather than relying on estimated bills. Look for trends to find out how your energy is being used.
Cut down. Turning off lights and equipment can save around 15 per cent of energy costs. Reducing the temperature by just 1ºC can save eight per cent.
Maintain well. Maximise energy efficiency by regularly servicing plant and equipment.
Stay snug. Heating uses half your office’s energy; draught proofing and pipe insulation can reduce heat loss significantly.
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Town & Parish Councils: D-DAY 80 - 6TH JUNE 2024
The 80th anniversary of D-Day takes place on 6th June 2024. See letter below from the Prime Minister:
THE PRIME MINISTER
I am honoured to support the 80" anniversary celebrations to commemorate D-Day.
D-Day on 6 June 1944 was the largest naval, Air and land Operation in history, involving many hundreds of thousands of brave men who had to leave their families at home, not knowing if they would ever return home, a feat we hope will never have to take place again.
The heroism of those who landed on the shores of the Normandy beaches, represented a beacon of light for the world during a particularly dark period of war. It is therefore fitting that local communities throughout the United Kingdom, Channel Islands, Isle of Man, UK Overseas Territories and those along the shorelines of Utah, Omaha, Gold, Juno and Sword beaches in Normandy, France, should light Beacons on 6 June 2024, in ’tribute’ to the light of peace that they brought out from the misery of darkness during that dreadful campaign, of which many unfortunately did not return.
I am therefore delighted to support this initiative and I urge communities across the country to support this event. I would like to pay particular tribute to Pageantmaster, Bruno Peck for his tremendous efforts in leading these historic celebrations. It also gives me great pleasure in congratulating The Royal Naval Association, The Merchant Navy Association, The Royal Airforce Benevolent Fund and ABF The Soldiers Charity for their remarkable efforts in supporting our service personnel, along with their families.
As we look forward to the future, I believe we should take strength from the shared hardship of our experience during World War II. That future is why so many of our service men gave their lives — and protecting the peace they fought for is the greatest way we can honour those who fell.
February 2023
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Community Ownership Fund Available to Local Councils
FREE EVENT Unlocking opportunities: Applying for the Community Ownership Fund
13 June 2023 — 12.00 – 13.00
NALC and the Society of Local Council Clerks (SLCC) are co-hosting an informative online event following the recent extension of the Community Ownership Fund to include parish, town and community councils.
With the opening of the next bidding round (round three) and the deadline for expression of interest fast approaching (21 June 2023), the event offers a valuable opportunity for attendees to gain a comprehensive understanding of the application process. Expert speakers from the Department of Levelling Up Housing and Communities and Locality will guide attendees through the steps in framing successful applications and provide critical insights into what the fund looks for in projects. A dedicated Q&A segment will allow attendees to seek clarification and receive tailored guidance.
If your council has community ownership projects in the pipeline for sports facilities, arts and music venues, museums and galleries, parks, pubs, post offices, and shops, this event is a must-attend. NALC and SLCC have tirelessly advocated for increased access to government funding. Now is the time to ensure the sector receives its fair share to help serve local communities effectively.
Take advantage of this opportunity to unlock funding opportunities and enhance your council's ability to deliver impactful projects. Join us and take a proactive step towards securing the resources your community deserves.
To book this event:
https://www.slcc.co.uk/event/community-ownership-fund-event/?mc_cid=c9f5eb322f&mc_eid=55cf3210cb
Further information on the fund:
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How to set up your new councillors on the portal (login required)
Following the May elections, you will now have a new council in place, and this is the ideal time for clerks to update your council’s records on the LALC portal.
Once logged in, on your dashboard, go to Organisation Contacts.
To add a new councillor
Click on Add Contact. In the Create New Contact screen, add in the councillor details. Under Role(s), select ‘Councillor’. Then click ‘Create & Invite Contact’. (*You must have a role ticked otherwise it won’t let you save the record).
*Don’t worry if it doesn’t display ‘Councillor’ against this person when you view all your contacts – it is flagged correctly in the back-end system. Our software supplier is aware.
To remove someone who is no longer a councillor
Select the record and then ‘Edit’. Then click on ‘Remove Contact’.
Change of chair
If your previous Chair is still a councillor, edit their record. Untick the ‘Chair’ role. Tick the ‘Councillor’ role, if it is not already ticked. Then ‘Update Details’. (*You must have a role ticked otherwise it won’t let you save the record).
Your system will only permit one Chair, so you must untick the old Chair before allocating your new Chair.
On the new chair’s record, edit, tick ‘Chair’ then ‘Update Details’. *You do not need to un-tick ‘Councillor’.
Change of clerk
If the clerk changes, please notify LALC as we need to ensure that all relevant records have been updated correctly and that the new clerk is given access to the portal.
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NALC Event: Making the planning system work for local councils
(NALC) has launched a new online event on making the planning system work for local councils, taking place on 22 November 2023, 12:00 – 13:15.
Planning is undoubtedly the most significant issue affecting most parished communities in England. While the government has retreated from some of its controversial policy commitments from the 2020 white paper, it is time to re-examine the sector's current concerns about planning in local council areas.
Join us at this exciting event to hear from a national policy stakeholder and relevant planning case studies from the local council sector on improving the planning system to meet local (parish and town) council needs. Our expert speakers will share their knowledge on the challenges and opportunities of planning in local councils and discuss approaches for improving community engagement, promoting sustainable development, and ensuring a fair and transparent planning process.
You will have the opportunity to engage in lively discussions with fellow attendees and learn from the experiences of other local councils facing similar planning challenges. Whether you are a local councillor, community leader, planner, or resident interested in planning issues, this event is an excellent opportunity to gain wisdom on revitalising your community's planning.
Join us and discover how to work towards a planning system that meets the needs of local councils and empowers communities to shape their future.
For further information and to book:
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Printed copies of Good Councillor Guides
Printed copies of The Good Councillor Guide to Employment 2023 can be obtained via LALC for £7.99 per copy, plus p&p. (Arrangements can be made to collect purchased copies from the LALC Summer Conference in July).
Printed copies of The Good Councillor Guide 2018 are available for £3.99 per copy, plus p&p.
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NALC Blog: Town and parish councils can boost community well-being, children’s physical activity levels, and tackle isolation by supporting play streets
Author: Pete Davies, chief executive officer at Playing Out
Streets constitute the majority of public space in our villages and towns. To see them only as places to drive and park cars is to undervalue them. Streets can and should be places where people can sit, talk, read, play and walk.
This is how things were for previous generations, and places with this ‘people-friendly’ quality are considered pleasant places to live, work and shop. Enabling these activities to take place safely in our streets positively impacts levels of physical activity and neighbourly connection, which in turn creates healthier, happier individuals and communities.
In the summer of 2022, colleagues at Trowbridge Town Council in Wiltshire piloted a successful 2-hour play street in Studley Green, Wiltshire’s most disadvantaged neighbourhood. This progressive Town Council is now aiming to work alongside Wiltshire County Council to enable more communities across the town to experience the power of play in bringing people together to reclaim their streets for positive activity.
“Play streets are such a simple concept and one that we support in Trowbridge. There are undoubted benefits in terms of health and well-being, and community cohesion that come from these sessions. With the support of the County Council we’re hoping to run a number of sessions this summer to encourage residents to take ownership and feel confident in running play streets themselves. The team at Playing Out provides great support to us as a local council to help bring play streets to our community. We welcome any other councils who wish to discuss implementing play streets to make contact to share ideas and experiences.” — Victoria Spriggs, community events officer at Trowbridge Town Council.
At Playing Out, we believe local (parish and town) councils are perfectly positioned to work alongside streets and residents in communities that could benefit from play streets: a low-cost, high-impact community development offer.
Play streets involve residents requesting permission from the council to temporarily close their (quiet, residential) street to through traffic, opening space for children to play safely together right on their doorsteps. Volunteer stewards ensure that residents who need to drive in and out can do so.
Since Playing Out started in 2009 in Bristol, the movement has grown to over 90 council areas that support regular playing out sessions. Some councils don’t yet allow regular road closures for play, but most allow a one-off application for a street party. This is an excellent way for residents to start a conversation with neighbours about using the street to connect and socialise.
Play streets have been spreading across the UK for over a decade, and the positive impact on children has been demonstrated through research: regular extra hours of physical activity, the opportunity to make friends, and the chance to learn fun and useful skills like skipping and riding bikes. With many families facing squeezed budgets, anything that brings more play into children’s lives in an easy, affordable way has to be a good thing.
And many streets who have been playing out regularly for several years have found that it’s not just the children who benefit – it’s a great way to get the whole street community together. Friendships between neighbours are formed or strengthened, and older residents often feel less lonely - everyone on the street is invited to join in, whether they have children or not. When Covid left some elderly or unwell people feeling isolated, those living on play streets found that they already had a support network of friends and neighbours on their street. Play streets aren’t just for children; they’re for everyone on the street.
Our friendly play streets team offers support and guidance to Councils working at every level in the UK and beyond, alongside a range of training and learning events. We have recordings of webinars available for people working in councils and those who want to find out more.
It’s the perfect time of year to start planning for play streets through the summer. If you think this is for you and your communities, please get in touch and join the movement.
For further information: https://playingout.net/play-streets/what-are-play-streets/
The following blog post is for informational purposes only and should not be considered professional or legal advice. The views and opinions expressed in this post are those of the author and do not reflect the official policy or position of the National Association of Local Councils. Any links to external sources included in this blog post are provided for convenience and do not constitute endorsement or approval of those websites' content, products, services, or policies. Therefore, readers should use discretion and judgment when applying the information to their circumstances. Finally, this blog post may be updated or revised without notice.
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Councillor eGroup
Councillors, if you would like to join the LALC eGroup, please contact enquiries@lalc.co.uk.
There is also an eGroup set up for clerks.
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Notice of Public Inspection
The Responsible Financial Officer (RFO), on behalf of the authority, must set the commencement date for the exercise of public rights of 30 consecutive working days which must include the first ten working days of July. This in practice must be a period of nearly 6 weeks commencing on a Monday and ending on a Friday.
Under the Regulation 12 (2), Accounts and Audit Regulations 2015, authorities must publish the following information on the authority website/webpage before 1 July 2023:
• Notice of Public Rights and Publication of Annual Governance & Accountability Return, detailing the period for the exercise of public rights and a declaration that the accounting statements are as yet unaudited
• Section 1 - Annual Governance Statement 2022/23, approved and signed, page 4
• Section 2 - Accounting Statements 2022/23, approved and signed, page 5
For those subject to a limited assurance review by the external auditor authorities must publish not later than 30 September 2023:
• Notice of conclusion of audit
• Section 3 - External Auditor Report and Certificate
• Sections 1 and 2 of AGAR including any amendments as a result of the limited assurance review. It is recommended as best practice, to avoid any potential confusion by local electors and interested parties, that you also publish the Annual Internal Audit Report, page 3.
For parish councils below £25,000 income or expenditure certifying as exempt the requirements are the Annual Internal Audit Report, Annual Governance Statement, Accounting Statements, an analysis of variances and the bank reconciliation plus the information required by Regulation 15 (2), Accounts and Audit Regulations 2015 including the period for the exercise of public rights still need to be fully completed and, along with a copy of the exemption certificate, published on the authority website/webpage before 1 July 2023.
The Notice of Public Rights should be published on a noticeboard in the parish as well as on the website. Clerks/RFO should ensure they publish this notice and not the Confirmation of the Dates of the Period for the Exercise of Public Rights which should only be sent to PKF Littlejohn.
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